If you are a candidate to continue your studies abroad, you should keep in mind that emailing is one of the best ways to communicate with professors to apply to the desired university. A good email can go a long way in increasing your chances of being accepted from a university and even getting a scholarship. Are you familiar with the principles, rules, and standards of emailing professors? If you are also interested in studying abroad, HM will fully assist you with this process. In this article, we are going to introduce you to how to correspond and email professors to apply to the university. So, stay with us until the end of this article.
What is the purpose of emailing and correspondence with professors?
To study at postgraduate levels (master’s, doctorate, post-doctorate…) in foreign universities, you must first send your proposal to the desired supervisor to get his opinion to get admission. Emailing is one of the best ways to communicate with foreign professors and the destination university. In the first place, correspondence with professors will make the relevant professor familiar with your academic resume, abilities, and skills, and in the next step, he will find out the extent of your interest and motivation in achieving your goals.
Methods of finding a supervisor for correspondence and application
- In the first step, you can search for keywords such as the name of your university or your favorite field through Google to find the professor you want based on it.
- Another method is to search the university’s website or use social networks such as LinkedIn, Facebook, etc. Is.
- Before emailing, identify the needs of your destination university. Note whether the subject you have chosen has a research interest in the university you are interested in (a supervisor who is skilled in your field of research and can help you).
| What answers will the applicant face in correspondence with professors? |
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| Rejection of the applicant’s application: In this situation, the student must choose another professor and email him. |
| Request to submit more information: This means that the professor in question has been drawn to your academic resume and intends to learn more about you. |
| Student interview request: This condition means that the professor accepts you and intends to interview you online. This is the best answer that can be received from the professor. |
The structure and steps of writing an email text for applying
Writing the text of an email to send to the professor has certain principles and structure. If you can meet the desired standards and write a principled and accurate text, your chances of being accepted by the professor and the university will increase. The text of a good email is divided into three general parts, which we will explain below.
The first paragraph of the email – introduction
In the first part or the introduction of the email, general information about your profile and a summary of yourself (written articles related to the chosen topic and the greatest achievements), name and surname, nationality, academic records, name of the field, name of the university, GPA of the degree (equivalent average) )- you can equate your GPA through wes- and… it can be expressed.
If your university is among the top universities in Iran, you can provide a link to the address of the Rannik website to prove the truth of your words.
Then you can present your thesis, if you have registered an invention or participated in a specialized course, you can briefly explain about it.
The second or main paragraph
In the second paragraph, you should talk about the research field of the desired professor. In this section, after researching and studying the professor’s website and reviewing his writings and researches, it should be mentioned how these researches are related and aligned with your article and goals. Next, you should talk a little more specifically about the connection between your project and the professor’s research interest and the reason for choosing him. You can search the research of the desired professor through the automatic search database, Google Scholar and read his articles and find the connection between your study background and the desired professor, this will lead to your topic. Make the teacher look attractive and accept you more easily.
The third paragraph of the email – conclusion
It is very important to express your enthusiasm and interest for cooperation and work with the desired teacher in the final paragraph; You can also tell about your reasons and goals for choosing a professor. Finally, thank the teacher in question and show respect. If you have attached a document to your email, declare it in this section so that the professor can download and check the file.
Important things to follow when emailing professors
- The tone of the sent text should be respectful and formal.
- Formal letters begin with Dear; Using Hello or Hi at the beginning of an official letter is not interesting at all!
- To address professors, use Dr or Professor, avoid writing words such as Mr, Ms, Mrs, etc.
- The email should not be long, it is recommended not to exceed 300 words.
- It is better to email the professor on working days of the week (Monday to Friday) and preferably in the morning (destination country time).
- Contact the professor at least 2 months before the university deadline. This process can continue even after the application.
- The title of your email should be attractive and catchy so that the professor is attracted at first glance and reads your text to the end.
- If you have a strong resume, you can attach your CV to the text at the end of the email.
- The text of the email should be without compliments or away from any emotions.
- Your email should be short and contain only the main points.
- Explanations and information in the email should be based on facts.
- Do not send emails to different professors of the same university at the same time for acceptance unless one of the professors requests this and inform the new professor that you have emailed him with prior coordination (be sure to wait a week before sending an email to another professor in the same university) and then send an email to another).
- If there are Iranian professors teaching in the destination university who are in harmony with your research interest, it is better to email them, this can increase your chances.
- Before sending an email, you can activate the mailtrack plugin in Gmail, Yahoo, etc. This plugin will notify you when the email is opened by the recipient.
Common questions about how to email foreign professors
1- How can we access the teacher’s email?
You can access the professor’s email through the desired university website or by searching for the professor’s name in search engines and accessing the professor’s personal website.
2- Is it possible to correspond with the professor with any email address?
Yes, but using your university email address will make your email look more professional.
3- Should we email the professor in English?
Yes. Since English is an international language, it is better to send your email in that language.
References:
1- scholarships corner
2- quorquor
